Operations and Procedures Manual

IP 2.15 Facilities Use

All requests to reserve college facilities for special events should be directed to the Director of Fiscal Services, extension 6702.  The Director of Fiscal Services coordinates the scheduling of all facilities on campus to ensure appropriate setups and space availability.  Scheduling is on a first-come, first-serve basis. 

Final set ups must be requested in writing at least 72 hours before the event.  Once a set-up is completed, Physical Plant assistance cannot be requested to change that set up without 24 hours written notice and approval by the Director of the Physical Plant.

Prior to the first day of May, college groups will be given precedence over outside groups for scheduling for the following year.  There are two exceptions to this rule: 1) Individuals desiring to use only the Bank of Colorado Event Center should make reservations through the Event Center Director; 2) Normal/standard classrooms are scheduled through the respective Department Chair’s office. Activities and other classroom assignments are scheduled through the Facilities Use Coordinator and the Department Chairs will be notified of all activities taking place in their respective buildings.