Operations and Procedures Manual

Appendix - A Faculty Planning Worksheet

Faculty Planning Worksheet

Fall____________/Spring____________

Faculty Name_________________   Department____________________ Campus_________________

Important Note: For the performance evaluation process to be most effective, it is imperative that faculty members and supervisors collaborate on this document throughout the year! Prior to each major deadline, faculty members should TYPE a ROUGH DRAFT of the applicable section(s) of this form. Then, faculty and supervisors MUST meet to dialogue about the proposed draft items and the supervisor's recommendations. The end-of-year report should be submitted as a final copy. 

  • First, for the initial plan (May 15-September 30), agreement should be reached on roughly 2 - 5 opportunities for innovation, development, and/or improvement in teaching and roughly 2 - 5 opportunities for college service across the entire academic year.
  • Next, for mid-year changes (February 15), faculty and supervisors should discuss significant adjustments or concerns for inclusion on this form.
  • Finally, faculty and supervisors should meet to dialogue about both parties' end-of-year comments (May 10-June 10).

Remember, documents must be electronically submitted!

Teaching 70%

  • The evaluation of teaching will include, but is not limited to, consideration of student evaluations and direct observation by supervisors. Evaluators should consider all the following components of teaching:

GUIDE:   Listed items in bold are directly from SP 3-31

Listed items that are in plain text have been incorporated from NJC’s prior plan.

CLASS STRUCTURE AND ORGANIZATION (SP 3-31)

  • Course Materials:  Syllabi, Course Outlines, Lesson Plans

COMMAND OF SUBJECT MATTER (SP 3-31)

  • Demonstrated Currency in the Field
  • Demonstrated Currency in Teaching Methodology

PRESENTATION SKILLS (SP 3-31)

  • Incorporation of appropriate instructional technology

PROFESSIONAL AND COURTEOUS INTERACTION WITH STUDENTS (SP 3-31)

AVAILABILITY TO STUDENT DURING OFFICE HOURS (SP 3-31)

STUDENT ENGAGEMENT (SP 3-31)

  • Creates an active learning environment

PROMOTION OF STUDENT ACHIEVEMENT (SP 3-31)

  • Currency of Student Grade Reports (Northeastern)-effectively uses D2L
  • Availability of Course Materials to Students (Northeastern)

OTHER FACTORS (SP 3-31)

(Dependent upon faculty member’s job description, responsibilities, and individual and college/department goals

  • Assessment of Student Learning
  • Documented Teaching and Curriculum Improvement based on Assessment Results
  • Incorporation of Student Learning Outcomes
  • Incorporation of Student Retention Strategies
  • Integration of Technology into Course Work as Appropriate to the Discipline.

OTHER FACTORS (Northeastern)

  • Attendance at Seminars/Workshops/Conferences
  • Professional Organization Membership
  • Awards and Honors
  • Student Evaluations

Faculty, enter an INITIAL plan for teaching innovation, development, and/or improvement: Briefly explain the 2 - 5 items you selected from the conversation with your supervisor. (Deadline: May 15 - September 30)

Faculty, enter any significant MID-YEAR changes to your plan for teaching innovation, development, and/or improvement. Indicate NO changes, if applicable. (Deadline: Prior to February 15)

Faculty, enter an END-OF-YEAR narrative about your teaching innovation, development, and/or improvement plan. (Deadline: Submit between May 5 and May 25)

In addition to the above which supports the achievement of my teaching performance goals, I also would like to add the following:

Service 30%

  • Service includes fulfilling the mission and goals of the college outside of the classroom. Components of service to be considered in the evaluation should be based on the faculty member's job description, role, goals, and documented responsibilities. These may include but are not limited to:

GUIDE:

Listed items in bold are directly from SP 3-31

Listed items that are in plain text have been incorporated from Northeastern’s prior plan.

DEPARTMENT SERVICE (SP 3-31)

  • Curriculum Coordination and Development
  •  New Program/Certificate Development (Northeastern)
  • Administrative Assignments
  • Maintains Currency of Relevant Website Pages (Northeastern)
  • Outreach
  • Recruitment and Promotion (Northeastern)
  • Organizing/Assisting Contests and Conferences (Northeastern)

COMMITTEE WORK (SP 3-31)

  • System Committee Work
  • College-Wide Committee Work
  • Campus Committee Work
  • Department Work (Northeastern)

OTHER COLLEGE SERVICE (SP 3-31)

  • Sponsoring Student Activities
  • Participating in Student Activities
  • Attendance at College Activities and Events

COMMUNITY SERVICE (SP 3-31)

  • Serving as a college representative on a local board or commission
  • Making community or professional presentations
  • Serving as a liaison to local schools
  • Serving as an elected or appointed member of local boards

COURTEOUS INTERACTION WITH COLLEAGUES, STAFF and COMMUNITY (SP 3-31)

ADVISING (SP 3-31)

  • Serves as an Academic Advisor (Northeastern)
  • Maintains Availability to Students For Advising (Northeastern)
  • Accepts Fair Share of Advisees (Northeastern)
  • Actively Keeps up on Program and/or transfer Requirements (Northeastern)

Uses and Updates Program Check Sheets (Northeastern)

Faculty, enter an INITIAL plan for service: Briefly explain the 2 - 5 items you selected in conversation with your supervisor. Community service should NOT be included unless it is directly relevant to your department, discipline, or the mission and goals of the college. (Deadline: May 15 - September 30)

Faculty, enter any significant MID-YEAR changes to your plan for service. Indicate NO changes, if applicable. (Deadline: Prior to February 15)

 Faculty, enter an END-OF-YEAR narrative about your service plan. (Deadline: Submit between May 5 and May 25)

 In addition to the above which supports the achievement of my performance goals, I also provided service to NJC through the following:

  •  Comments from Supervisor(s) [will include a drop-down menu for final ratings]

Supervisors, enter narrative comments about the faculty member's teaching and service at MID-YEAR. (Deadline: Prior to February 15)

Supervisors, enter FINAL narrative comments about the faculty member's teaching and service; select the faculty member's final performance rating for the academic year; and offer a clear rationale for this ranking. (Deadline: Prior to June 10)

  • Signatures

 Initial Plan/Category Weights: Electronic Signatures (Deadline: Prior to September 30)

 

Faculty E-Signature (After meeting with supervisor) _________________________________ Date_______

 

Department Chair E-Signature___________________________________ Date________

 

Mid-Year Changes: Electronic Signatures (Deadline: Prior to February 15)

 

Faculty E-Signature (After meeting with supervisor) _________________________________ Date_______

 

Department Chair E-Signature___________________________________ Date________

 

Overall Performance Evaluation Teaching\Service Rating (based on the definitions of performance ratings as described on page 10):

□ Exemplary\ Exemplary = Exemplary

□ Exemplary\ Commendable = Commendable

□ Commendable\ Exemplary = Commendable

□ Commendable\ Commendable = Commendable

□ Needs Improvement in any category = Needs Improvement

 

________________________________________               

Supervisor Signature                                              Date

 

I have read and received a copy of the above performance evaluation. 

I agree / disagree* with the overall performance evaluation/rating.

 (circle one)

 

_____________________________________________

Employee Signature                                               Date       

_____________________________________________

VP of Academic Affairs Signature                          Date

 

*Disagreement does not automatically constitute an appeal of the evaluation  A faculty member has the right to appeal their written evaluation per SP3-31 and must follow the appeal procedure as stipulated in IP3-20a.