Academic Standards Handbook

3.11 Withdrawal from Classes

Withdrawal from Class(es) - Any student may withdraw from any course(s) or the college without academic penalty anytime up to and including eighty percent (80%) of total class days. All courses withdrawn during this period will receive the grade "W."  Courses designated "W" will be recorded on the student's permanent record, but will not be used in the calculation of the student's semester or cumulative grade point average. After the dates for withdrawal without penalty specified above, the students may not withdraw from a course and "W" is no longer a grade option for the instructor.

A student initiates requests for withdrawal from a course by obtaining the appropriate withdrawal form from either the Records Office or an academic advisor. The student will then obtain the signatures of the instructor(s) and the advisor as a matter of information, indicating communication of the student's intent. Course withdrawals will not become valid until the student has returned the completed forms to the Records Office. Failure to complete the prescribed withdrawal procedure will result in receiving a grade in each course affected by withdrawal.

Note:  The student is responsible for the full amount of tuition and fees for courses which are withdrawn from.

Withdrawal from College/All Courses - A student who decides to withdraw from all enrolled courses must obtain the "Withdrawal from Northeastern Junior College - All Courses" form from the Vice President of Student Services Office. This form must be completed and returned with the current ID before withdrawal from college is official.

The deadline for withdrawing from ALL classes is the same as the official last day to withdraw from an individual class, as determined by the start/end date of term. The withdrawal code to be used by an instructor will be a "W" to show a termination of enrollment or an "I" for an incomplete which allows the student to complete specific course requirements at a later date. Instructor and student must complete all required protocols before the instructor can assign a grade of incomplete. (See section 3.16 Inventory of Common Grading Symbols – I Incomplete.)

As part of a total withdrawal from college, a student cannot withdraw from a class that has already given its final exam or has otherwise ended, such as A-term and non-standard term classes that have concluded.

Note:  In unusual circumstances (death, disability, and excessive absences) the Vice President of Student Services, the instructor of the course enrolled, or the academic advisor may initiate the "Withdrawal from Northeastern Junior College - All Courses" for a student. Procedures for withdrawing from the institution may be processes only in the office of the Vice President of Student Services. Upon withdrawal from all classes, the student automatically severs the relationship with the college and is required to surrender his/her college identification card.

Special provisions for individuals who leave the institution mid-semester to respond to a state or national emergency will be made according to CCHE Tuition and Fee policy. This includes exempting the student from normal withdrawal deadlines and permitting full tuition refund if a student’s enrollment is interrupted mid-semester; waiving fees from breaking room and board contract and permitting refund of pre-paid room and board; modifying grading policies to give student reasonable options.