Student Handbook

6.11 Residence Hall Contract—Terms & Conditions

Section 1-Contracted Services

Eligibility

To be eligible for occupancy in college housing, the student must first be officially admitted to Northeastern Junior College and be enrolled and maintain full-time student (12 semester credits) status throughout the contracted period. Failure to maintain full-time student status could result in the student being dismissed from the Residence Halls. In such a case, the student will be charged on the basis outlined in Section 2, subsection 4. Age Criteria: Northeastern provides housing for students in the range of 18 to 25 years of age. All other requests require a petition to the Director of Residence Life or the Vice President of Student Services.

Housing Application

Students eligible for college housing must complete a housing application, pay the $150 deposit, and submit immunization records in order to be assigned. Priority will be given on a first-come, first-serve basis to those individuals who submit a completed application, pay their $150 deposit, and submit a current Certificate of Immunization showing the student has received two (2) MMR immunizations and a meningococcal ACWY immunization.

On or after July 1, 2005, the state law of Colorado requires that all public and non-public post-secondary education institutions provide all incoming students (or their parents/guardians if the student is less than (18) eighteen years of age) information concerning meningococcal disease. The law also requires that all students who have not received a meningococcal ACWY vaccine within the last five (5) years and on or after the student’s (16) sixteenth birthday either receive the vaccination or sign a waiver form.

First-Year Student Housing Policy

All first-year students with less than 30 semester credit hours earned are required to live in the residence halls for two semesters and/or until 30 semester credits are earned. Exemptions to this policy are first-year students who are:
1. Over twenty-one years of age,
2. Married,
3. Have minor dependent children,
4. Commuting to Northeastern from a parent/guardian’s residence in a 60-mile radius,
5. Serving in the military.
Freshman students will be required to contract for two semesters. Students who do not meet the exemptions above and choose to live off campus will be charged one half of a semester standard room/board rate.

Meal Plans and Dining Services

All students residing in the residence halls are required to purchase a meal plan. Residents may choose between the following meal plans: 10 meals per week+$150 flex, 14 meals per week+$100 flex, 19 meals per week+$50 flex, 75 meals per semester+$150 flex, or 100 meals per semester+$100 flex. Residents who wish to decrease their meals plans after the beginning of each semester must do so within (30) thirty days. Residents may increase their meal plan at any time. At times when the residence halls are closed, dining services are not available. These times include Thanksgiving Break, Winter Break, and Spring Break. For exact dates, residents should refer to current college academic calendars. Meals plans are non-transferable.

Room Assignment Policy

Returning residents are given first consideration in the room assignment process. New residents are assigned to rooms and halls based on their preferences listed on their housing application and space availability. All requests for specific room assignments will be granted on a first-come, first-serve basis. If the initial requested room or hall cannot be granted, the Residence Life Office will attempt to accommodate the student’s next room or hall preference. Students in need of housing after all available rooms have been reserved will be placed on a waitlist and will be contacted as spaces become available. Priority will be given to students according to the date placed on the waitlist.

Eligibility for GRB: Sophomores who have a 3.0 or higher GPA and no more than one campus policy violation will be given priority. Rooms are assigned on a first-come, first-serve basis.

Academic Standard for Returning Residence Hall Students: Returning students wishing to reside in the residence halls must have at least a 2.0 CUM GPA. Incoming freshmen in the Spring Semester will have a semester to show sufficient academic progress for continued residency on campus by attaining at least a 1.0 CUM GPA their first semester.

Room Occupancy

Two residents will be assigned to each room (2-4 people in Dowis Apartments, GRB Suites). Single rooms are reserved for medical or emergency needs at an increased rate on a first-come, first-serve basis. Based upon availability, students may request single rooms in Poole Hall at an increased rate on a first-come, first-serve basis. Residence Life reserves the right to assign students to single rooms as deemed necessary.

Residence Hall Closures

There are three times during the contracted period when residents are unable to reside in the residence halls: Thanksgiving Break, Winter Break, and Spring Break (for exact dates, residents should refer to the college academic calendars). All residence halls will close at 5:30 P.M. on the last day of finals for each semester. Residents must vacate the residence halls prior to closing time. Special permission to remain in the residence halls may be granted by the Director of Residence Life.

Section 2 - General Conditions

Contract Terms

The Contract is for the entire academic year, or, if the student applied for accommodations after the beginning of the academic year, for that part of the academic year remaining after the effective dates of the Contract.

Cancellation Policy

Cancellation of a signed contract prior to semester start date must be initiated by submitting a Cancellation Form on the NJC website. Housing deposits will be refunded only in accordance with the following policy: A full refund of the deposit will be granted if the cancellation is postmarked/submitted on or prior to July 1 of that year for the Fall Semester and December 1 for the Spring Semester or within 30 days of initiating the contract. Requests after the designated dates will not be honored and the deposit forfeited. Students on a waitlist for assignments after July 1 or December 1 are not subject to a forfeiture of deposit.

Contract Release

The Residence Hall Contract is a legal and binding document for services rendered or reserved. The Department of Residence Life realizes, however, that circumstances may change once students move into the residence halls, and for this reason, the following guidelines will govern a Contract Release request:

  1. Medical: The resident has developed a specific medical situation, which prevents them from fulfilling the terms of the contract. A medical verification which specifically states the nature of the medical situation and why it contributes to the resident’s contract release request must be supplied by a health care professional (on the physician’s letterhead with signature) and must accompany all requests for a release based on medical reasons.
  2. Financial: The resident’s financial situation has undergone an involuntary change, which was beyond their control when the Residence Hall Contract was first signed. A Student Financial Profile must be supplied by the Financial Aid Office for all financially related requests for a release or documented financial records indicating an involuntary change.
  3. Extenuating Circumstances: The resident has undergone situations, other than financial or medical, which the resident feels warrants a release from their contract. Extenuating circumstances require verifiable documentation.
  4. Graduation: The resident has met all requirements for graduation from Northeastern at any point during duration of the contract. Verification must be received through the Records Office.
  5. Waiver from First-Year Housing Policy: The resident meets any one of the criteria listed in Section 1, subsection 2. Documentation will be required.

In all cases, a letter from the resident and a parent must accompany all requests for a contract release. This letter must state, in detail, all circumstances surrounding the release request.

If a resident is granted a contract release for one of the five reasons listed above, their deposit will be refunded (less damage charges or outstanding balance on their student account) and their remaining room and board balance will be refunded.

Students who officially withdraw through the Vice President of Student Services, or otherwise terminate the Residence Hall Contract prior to the end of the contracted period will not receive a refund of their deposit. Remaining room and board charges will be prorated as follows:

1-7 days = 10% room and board charge
8-14 days = 20% room and board charge
15-21 days = 30% room and board charge
22-28 days = 40% room and board charge
29-35 days = 50% room and board charge
36-42 days = 60% room and board charge
43-49 days = 70% room and board charge
50-56 days = 80% room and board charge

No refunds will be given after the first 8 weeks of the semester

Contracted students who decide not to return to Northeastern for the Spring semester will not receive a refund of their deposit.

Contracted students who move off campus (terminate the Contract) in between Fall and Spring semesters, and do not meet the criteria as outlined in Section 1, will not receive a refund of their deposit and be charged a “Failure to Perform” fee of one half the standard room/board rate for the Spring Semester.

Termination of Contract by the College

The college reserves the right to terminate a Residence Hall Contract under the following circumstances:

  1. A resident is found to have violated any rules, regulations or policies listed in or referred to in this contract, the Student Handbook, or the College Catalog.
  2. A resident has committed a serious crime (felony); either accused or found guilty of a crime that would interfere with the physical or mental well-being of any other resident.
  3. A resident fails to comply with any portion of the Contract.
  4. A resident has any unpaid charges from a previous Residence Hall Contract.

College termination (eviction or dismissal from the Residence Halls) of a contract prohibits a resident from entering any other residence hall or the college cafeteria for a period of time designated by the Department of Residence Life. If the college terminates a contract, the deposit will be forfeited and the resident will be liable for the remainder of the contracted room and board charges.

Section 3 - Financial Obligations

Resident Responsibilities

The resident agrees to make payment of all room and board charges. Payment or arrangements to pay will be made during the first three (3) days of each academic semester. The resident agrees to comply with all rules, regulations, policies and procedures of Northeastern Junior College, the Residence Life Program and the State of Colorado. Publications noting the policies and procedures of the college are the College Catalog, Student Handbook and the Residence Hall Contract.

Rates

The rates accompany the contract, which includes the cost of room and board rates. The rates are subject to change each academic year, but will not change from semester to semester. The rates also cover electricity, cable TV (non-premium service), high speed wireless internet, and laundry services.

Section 4 - Residence Life Policy

Student Code of Conduct, Residence Hall Policy, and General College Policy

All residents in college housing will abide by all residence hall policies and general college policies as stated in the Student Handbook, and College Catalog.

Room and Board Disclaimer for the 2025-2026 School Year: Room, board, and meal plan charges will not be refunded in the event that a student elects to move off-campus for reasons related to any pandemic including, but not limited to, changes in instructional format.