Notifications

1. Designation of Title IX Coordinator

   1. Each IHE must designate and authorize at least one employee to coordinate its efforts to comply with Title IX responsibilities, which employee must be referred to as the Title IX Coordinator. § 106.8(a).
   2. IHE must notify applicants for admission and employment, students and all unions or professional organizations holding collective bargaining professional agreements with the IHE, of the name or title, office address, electronic mail address, and telephone number of the employee or employees designated as the Title IX Coordinator. § 106.8(a).
   3. IHE must prominently display contact information for the Title IX Coordinator on its website, if any, and in each handbook or catalog that it makes available to persons entitled to notification per the regulations. § 106.8(b)(2)(i).

2. Dissemination of Policy

   1. IHE must notify persons entitled to notification under these rules that the IHE does not discriminate on the basis of sex in the education program or activity that it operates, and that it is required by Title IX not to discriminate in such a manner. § 106.8(b)(1).
   2. Such notification must state that the requirement not to discriminate in the education program or activity extends to admission and employment, and that inquiries about Title IX’s application may be referred to the IHE’s Title IX Coordinator, the Assistant Secretary of Education, or both. § 106.8(b)(1).
   3. Colorado law also has notice and posting requirements for IHE’s Title IX policies. See generally § 23-5-146, C.R.S.

3. Grievance Procedures

   1. IHE must adopt and publish grievance procedures that provide for the prompt and equitable resolution of student and employee complaints alleging any action that would be prohibited by Title IX and a grievance process that complies with Title IX’s requirements for formal complaints as defined in the regulations. § 106.8(c)
      1. Grievance process must provide notice of specific items, including:
         1. a description of the range of possible disciplinary sanctions and remedies or a list of possible disciplinary sanctions and remedies that the IHE may implement following any determination of responsibility;
         2. a statement of whether the standard of evidence to be used to determine responsibility is the preponderance of the evidence standard or the clear and convincing evidence standard
         3. the procedures and permissible bases for the complainant and respondent to appeal; and
         4. a description of the range of supportive measures available to complainants and respondents.
            § 106.45(b)(1)(vi) – (ix).
   2. IHE must provide notice of its grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the recipient will respond. § 106.8(c).

4. Training Materials

   1. IHE must make its Title IX training materials publicly available on its website, or if the IHE does not maintain a website, it must make the materials available upon request for inspection by members of the public. § 106.45(b)(10).

5. Publications

   1. IHE must not use or distribute a publication stating that the IHE treats applicants, students, or employees differently on the basis of sex except as such treatment is permitted by Title IX. § 106.8(b)(2)(ii).